Digital Check in App
Nursery time and attendance simplified
The digital check-in app allows parents, visitors, and staff to manage registers and timesheets efficiently using a simple 4-digit PIN code. This system ensures easy check-ins and check-outs, enabling real-time tracking of who is on-site and when they started their shift or booking pattern. This feature enhances accuracy in time and attendance records.
Additionally, the app ensures HMRC compliance by allowing staff to confirm their shift start and end times when checking in and out of the building. It also simplifies timesheet production, making it easy to generate accurate payroll exports.
Book a demoAccurate attendance tracking
Child Registers
Our system offers both digital and paper-based registers with daily, weekly, and monthly views. You can choose from three types of registers: a quick A-Z check-in/out, room registers, or registers by ratio, allowing you to manage attendance, occupancy and availability efficiently.
The system also enables easy recording of absences and extras directly from your registers. Status flags automatically highlight children with allergies, dietary needs, medical conditions, term-time, or funding types, ensuring your team is well-informed. Additionally, you have immediate access to critical data such as gender, EAL, SEND, and funding for Ofsted inspection call requirements.
Safe and secure visitor management
Digital Visitor Book
The digital visitor book allows you to see exactly who is visiting, including their arrival time and duration on-site. You can also track the reason for their visit, who they are meeting, and their organisation with just a few clicks.
By going paperless, there’s no need for paper-based visitor books, as all information is securely stored in the cloud. This ensures safety, security, and easy access to visitor data.
Book a demoChoose a software packages to suit your nursery
You deserve the best nursery management system
Record and monitor your fire drills with ease
Fire Registers App
Quickly take fire registers for children and staff to see who is in or out of the building. You can easily select all or individual rooms to take a headcount using your mobile, tablet, or PC.
Fire register reports can be printed and automatically saved online if needed, ensuring you have both physical and digital copies for safety and compliance.
Automate or manually change your childrens room moves easily
Childrens Room Moves
Automate room moves to ensure future registers are correct according to ratio. You can override these moves to hold children back or advance them based on their age or stage, and bulk room moves provide flexibility for managing transitions.
View future room availability and occupancy to maximise space and plan effectively. Additionally, check the room move forecast for individual children or across the entire nursery to ensure smooth transitions and optimal use of resources.
Always be prepared for that Ofsted call
Ofsted Information
Our system includes an Ofsted info feature on your registers, allowing you to easily see how many children are booked in, their gender, EAL information, SEND details, and more. This ensures you have all the necessary information readily available for any Ofsted inspection call.
Additionally, Nursery in a Box provides an Ofsted Info report that combines various reports for easy printing, ready for inspections. Staff can also access personalised “All About Me” forms for each child, keeping up-to-date records. While we can’t be there with you, we hope these features help reduce the stress of Ofsted inspections.
Easy to manage child ratio’s in nursery
Children in ratio
Track room ratios by day or week to ensure Ofsted compliance, with the option to monitor ratios every 15 minutes for accurate child ratio planning.
Easily check and adjust room setups to maintain correct ratios and automate room moves. This flexibility allows you to maximise availability and manage room configurations with ease.
Check out our features guide here to discover the full range of features our Nursery Management System can support you with.
Nursery Owners, Managers, Parents, Staff
What nursery & preschool leaders say about us
On average, the software saves me around £4,000 per month in secretarial and administrative costs across the sites – and that’s before I’ve accounted for the reduction in paper and ink cartridges.
We felt like we were just a small fish to the large corporate firm we were with, so we started to look around for an alternative and came upon Nursery in a Box. Our initial conversations with founders Dave and Milesh made us feel confident in moving to their system and we’ve not looked back.
Across three settings, we probably had a monthly ink and paper bill of around £150 to £200 per site. With Nursery in a Box, that cost was gone overnight as everything is contained within the new software.
I got in contact and spoke with the founder Dave Elebert, and after the initial conversation plus a trial I decided it was the way to go. We’ve not looked back. Nursery in a Box is user friendly, makes sense and most importantly I can speak to the team there.
Nursery in a Box ticks all the boxes for us. Everyone in the team uses it in some way and the parents do too. If I was to put a figure on it – I would say it saves us the equivalent of 2 or 3 admin salaries across the group. It lets our staff get on with what they love – caring for the children. Nursery in a Box most definitely pays for itself.
Great company always happy to help with any question and always updating the program to make it better, our parents love the online diary’s and pictures we send daily.
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